Position: Electrician Machine & Store Coordination
1. Machine Stock & Asset Management
- Maintain an updated and accurate machine stock/asset register including machine name, make, model, serial number, site location, condition, and status.
- Ensure proper identification and tracking of all machines and electrical equipment.
- Maintain records of machines available at HO/store and machines deployed at various sites.
- Conduct periodic physical verification of machine stock and reconcile discrepancies.
2. Machine Servicing & Preventive Maintenance
- Ensure monthly servicing and preventive maintenance of machines as per the maintenance schedule.
- Coordinate servicing, repair and maintenance activities to minimize machine breakdowns and downtime.
- Maintain proper machine servicing reports with details of service date, work performed, parts replaced, technician/vendor details and machine condition.
- Monitor upcoming servicing requirements and ensure timely completion.
3. Warranty Record Management
- Maintain updated warranty records for all machines and equipment.
- Track warranty start and expiry dates.
- Coordinate with vendors/service providers for warranty claims and repairs.
- Ensure warranty-covered repairs are utilized before the warranty period expires.
4. Machine Movement & Deployment
- Maintain proper records of machine movement between HO, store and various sites.
- Record machine dispatch, transfer, receipt and return details.
- Ensure proper authorization and documentation for movement of machines.
- Update the machine register immediately after every movement.
5. Machine Sticker & Tagging
- Ensure proper machine identification stickers/tags are placed on all machines and equipment.
- Maintain machine codes/asset numbers for easy identification and tracking.
- Replace damaged, missing or unclear stickers/tags as required.
- Ensure tagging information matches the machine/asset register.
6. Machine MIS & Reporting
- Prepare and maintain Machine MIS reports on a regular basis.
- MIS should include machine stock, working/non-working machines, machines under repair, servicing status, warranty status, machine movement and site-wise machine deployment.
- Highlight critical issues, pending repairs and machines requiring replacement or servicing to the reporting manager.
- Submit reports within the defined timelines.
7. Site Visits & Machine Inspection
- Conduct site visits as and when required for machine inspection, troubleshooting, servicing and maintenance.
- Check machine condition, utilization, operational issues and maintenance requirements at sites.
- Coordinate with site supervisors/operations teams regarding machine-related issues.
- Submit site visit/inspection reports with observations and recommended actions.
8. Material Stock Verification
- Regularly check electrical, maintenance and machine-related material stock.
- Verify physical stock against records and identify shortages, excesses or damaged materials.
- Ensure proper storage and identification of electrical materials, spare parts, tools and consumables.
- Raise requirements for necessary materials/spares in coordination with the concerned department.
9. Store Support & Coordination
- Assist the Store Department in day-to-day store activities whenever required.
- Support material receiving, issuing, counting, verification and proper arrangement of materials.
- Coordinate with Store and Operations teams for machine/equipment requirements.
- Ensure proper documentation for issue and return of machines, tools and equipment.
10. Electrical & Technical Support
- Attend to electrical and machine-related technical issues within the assigned responsibility.
- Carry out basic troubleshooting, inspection and minor repairs wherever technically feasible.
- Coordinate with external technicians/vendors for specialized repairs and maintenance.
- Ensure safe working practices while handling electrical equipment and machinery.
11. Documentation & Compliance
- Maintain all machine-related documents, service reports, warranty documents, movement records and inspection reports systematically.
- Ensure records are updated on a timely basis and readily available for audit or management review.
- Follow company SOPs, safety guidelines and instructions issued by management.
12. Coordination & Responsibility
- Coordinate effectively with HR, Operations, Store, Accounts and site teams for machine and equipment-related requirements.
- Escalate major breakdowns, safety concerns, material shortages and critical machine issues to the reporting manager immediately.
- Perform any other machine, electrical, maintenance or store-related duties assigned by management from time to time.